NOTICE DATE: October 25, 2021

NOTICE TYPE:  M-E100121-02 General

SHORT DESCRIPTION: New Date for Annual Meeting and Change of Record Date

INTENDED AUDIENCE: Entities interested in becoming 2022 ERCOT Members

DAYS AFFECTED: November 5, 2021

LONG DESCRIPTION: On October 22, 2021, the ERCOT Board of Directors unanimously voted to approve the new date for the 2021 Annual Meeting of the Corporate Members to be held virtually on December 10, 2021. In accordance with the ERCOT Bylaws, the Record Date for 2022 ERCOT Corporate Members to vote on matters brought before the Corporate Members at the Annual Meeting is now Friday, November 5, 2021. Your entity would have to be approved in writing by ERCOT as a Corporate Member for the Membership Year 2022 no later than the Record Date of November 5, 2021, in order to cast votes at the Annual Membership Meeting on December 10, 2021. For entities that have already received approval in writing by ERCOT as Members for the Membership Year 2022, no further action is required. For entities that are interested in Membership for 2022 and that have not yet received approval in writing, additional information is below.

On October 1, 2021, ERCOT distributed the ERCOT Membership Application and Agreement (Application) for the 2022 Membership Year via email to all 2021 ERCOT Members. The Application for the 2022 Membership Year may be found on the Membership page of the ERCOT website at http://www.ercot.com/about/governance/members.  Market Participants may become, but are not required to be, ERCOT Members, subject to the requirements of the ERCOT Bylaws.  A Member Applicant may join as a Corporate, Associate or Adjunct Member.  Corporate Membership includes the right to vote on matters submitted to the general Membership, such as election of Technical Advisory Committee (TAC) Representatives and members of TAC subcommittees, and amendments to the Certificate of Formation (formerly known as the Articles of Incorporation) and the ERCOT Bylaws.

ERCOT Membership terms are for no more than one Membership Year and do not renew automatically. The 2022 Membership Year begins on January 1, 2022, and ends on December 31, 2022.  In order to become an ERCOT Member for the 2022 Membership Year, an authorized representative of the applying entity must complete and sign the Application, pay the applicable Annual Member Dues required by ERCOT Bylaws Section 3.4, and receive electronic confirmation of approval from ERCOT. 

As a result of the Coronavirus-19 pandemic, ERCOT has reduced staff available onsite to receive, distribute, and manage incoming postal mail, deliveries, faxes on a daily basis. As such, ERCOT requests submission of all Annual Member Dues by wire transfer.  Contact ERCOT at [log in to unmask] for electronic funds transfer instructions. Annual Member Dues are payable as follows: 

Any Member may request that the Member’s Annual Member Dues be waived for good cause shown.  Annual Member Dues are not prorated even if Membership is approved by ERCOT after the 2022 Membership Year has begun.

Given that the Application must be reviewed by ERCOT for approval, those interested in applying for Membership should do so in advance of November 5, 2021, to avoid potential delays that could affect the start date of Membership (such as questions related to Segment eligibility and requests for additional information). For the above-stated reasons in connection with the Coronavirus-19 pandemic, ERCOT requests submission of all signed Applications for the 2022 Membership Year by email to [log in to unmask].

ADDITIONAL INFORMATION: For more information or to obtain a copy of the ERCOT Bylaws and Certificate of Formation, please visit ERCOT’s website at http://www.ercot.com/about/governance.  Other related Membership information, including the Application form, is posted on the Membership page of the ERCOT website at http://www.ercot.com/about/governance/members.

CONTACT: If you have any questions, please contact your ERCOT Account Manager. You may also call the general ERCOT Client Services phone number at (512) 248-3900 or contact ERCOT Client Services via email at [log in to unmask].

If you are receiving email from a public ERCOT distribution list that you no longer wish to receive, please follow this link in order to unsubscribe from this list: http://lists.ercot.com.

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